The purpose of this Plan is to define actions to be taken by Club personnel (including adult employees, directors, or coaches) in the event of a crisis or emergency occurring at the Club, or at Club-sponsored events at other facilities.
II. DEFINITION OF “CRISIS”
For purposes of this Plan. a “crisis” is an event or situation that threatens or has the potential to threaten life, health, or property, and which requires a quick and decisive response. Examples of a crisis include (but are not necessarily limited to):
- Medical emergency (potentially serious injury or sudden, potentially serious illness)
- Severe weather event
- Accidents involving motor vehicles, including field maintenance equipment
- Violent or disruptive behavior that might require a physical response
- Incidents involving potentially dangerous animals
The following are authorized and expected to be able to respond quickly and decisively in the event of a crisis, if present at the site of the crisis:
- Club Executive Director
- Members of the Club’s Board of Directors
- Adult (18+) Club employees
- Adult (18+) coaches or assistant coaches
All such persons are expected to have read and become familiar with this Plan.
If more than one such person is present at the site of the crisis, the group shall immediately establish the person “in charge” and make every effort to provide all needed assistance and follow directions until the crisis has passed.
If the Executive Director is not on site at the time of a crisis, the person in charge should contact, or arrange for another person to contact, the Executive Director by telephone to apprise him or her of the situation. Similar attempts should be made to contact the president of the Club. Such contacts should occur only after necessary contacts to emergency services have been made.
IV. GENERAL GUIDELINES
If a crisis occurs, the person in charge shall first determine the nature and circumstances of the event as quickly as possible so that:
- The most appropriate course of action can be taken
- If necessary, this information can be communicated to emergency response personnel
Obtaining Key Information
In a situation that is likely to require emergency response personnel, it is critically important to be able to provide as much key information as possible. Such information includes:
- Nature of crisis or emergency
- Precise location
- Number of person involved
- Essential site-specific information (such as means of access to the location)
If necessary, the person in charge should obtain necessary information from eyewitnesses. Relying on second-hand information is discouraged.
Summoning Emergency Response
Because of the prevalence of cellular telephones, it is likely that emergency response personnel can be summoned by telephone from the scene of the event. The person in charge should make the call or designate another person who is capable of providing key information. If a telephone is not immediately available, the person in charge should either:
- Designate a responsible person to stay in charge, while the person-in-charge proceeds to the nearest telephone, or
- Designate a responsible person to proceed to the nearest telephone
This Plan recognizes that situations or events may occur for which it may not be obvious whether they fit the definition of a “crisis” or “emergency.” In such situation, persons in charge should act as though a crisis exists and take every precaution against worsening the situation, rather than delay taking action that might later be proved to have been crucial. This includes summoning emergency response personnel.
Posting of Emergency Response Contact Information
Emergency response contact information shall be prominently posted near the telephone inside the Club office and on the outside of the Club building. Contact information shall include “9-1-1” as well as direct telephone numbers for Redding Police, Redding Ridge Fire Department, and the Redding Animal Control Officer.
- Redding Police Department and Fire Department- (203) 938-3400
- Redding Animal Control- (203) 938-2525
- Easton Police Department and Animal Control Department- (203) 268-4111
- Easton Fire Department- (203) 261-5341
Containing An Emergency
Certain types of crises or emergencies, such medical emergencies, may be noticeable only to persons in the immediate vicinity, rather than to everyone on the premises. (For example, a serious injury occurring on one field may not be noticed by those on other fields.) In situations where a crisis is confined to a small area, the person in charge should make reasonable efforts to keep persons in the immediate vicinity from spreading misinformation or a sense of fear or panic to others. Since the arrival of emergency personnel will likely be noticed by everyone on the premises, the person in charge should enlist the assistance of others as necessary to maintain general calm and order and to convey accurate information about the emergency as appropriate.
In the event that a crisis or emergency results in the need for communication to the public through the news media, only the Executive Director or the President of the Club is authorized to communicate on behalf of the Club.
- Executive Director – Meredith Schuchard 214-298-7125
- Board President – Christine Franklin 203-667-8440
V. GUIDELINES FOR SPECIFIC TYPES OF CRISIS OR EMERGENCY